This Privacy Policy regulates the processing of users’ personal data (hereinafter “User” or “Users”), collected as part of their interactions with OFFICIA – Sociedade de Advogados, SP, S.A., with registered offices at Rua Dom Luís I, 28, Sala B0.00, 1200 151 Lisbon, with a share capital of fifty thousand euros (EUR 50,000), registered with the Commercial Registry Office of Lisbon under unified registration and taxpayer ID number 516748980 (“Officia”), as the data controller, starting with the use of the [insert] (hereinafter, “Website”). 

In your interactions with Officia you may provide us with personal data, which we will process for different purposes and, depending on the purpose, on different legal bases.  

For more information on the data collected, the purpose of and legal basis for processing, please read the following table:  

Where your data is required to fulfil our legal obligations, to undertake pre-contractual measures, or for the performance of an agreement, failure to provide such data may prevent you from entering into a relationship with us. 

When you provide us with the personal data of third parties, such as your employees, service providers, counterparties or others, you should ensure, where possible, that they are advised of how we may process their personal data. 

Personal data collected is processed in strict compliance with applicable laws. Personal data will be stored in accordance with the relevant purposes and in compliance with the applicable legal deadlines. Therefore, and whenever there is no specific legal requirement, the data will be stored and kept only for the appropriate period and to the extent necessary for the purposes for which it was collected, unless the right to object, the right to erasure or the right to withdraw consent is exercised within the legal limits. 

Please note that in the event of potential litigation or litigation in which Officia is directly involved, it may be necessary to extend the storage of the aforementioned personal data until the dispute is resolved.  

Officia endeavours to protect Users’ personal data from unauthorised access. To this end, it has security systems, rules and other procedures in place to ensure the protection of personal data, as well as to prevent unauthorised access to data, improper use, disclosure, loss or destruction of data. 

However, Users are responsible for guaranteeing and ensuring that the devices and equipment used to access the Website are suitably protected against malware, computer viruses and worms. 

Furthermore, Users should be aware that without appropriate security measures (e.g. secure browser configuration, up-to-date antivirus software, use of a firewall and refraining from using software of dubious origin), the risk of personal data and passwords being accessed by unauthorised third parties is increased. 

Moreover, should the User detect any defect, bug, or anomaly on the Website, they must immediately notify Officia of its existence and refrain from attempting to access commercial information or other users’ personal data, altering the characteristics of the Website, or otherwise exploiting the defect, bug, or anomaly to use the Website in any irregular, unlawful, or unauthorised manner not envisaged by Officia. 

Officia may transfer personal data to third countries (outside the European Union or European Economic Area) or to international organisations, for the purposes set out in this Policy, even where no adequacy decision has been adopted by the European Commission in respect of such countries or organisations. In such cases, Officia undertakes to implement appropriate security measures to ensure the confidentiality and protection of personal data, in accordance with applicable data protection laws. Data transferred will, in particular, be subject to the appropriate safeguards prescribed by law, and additional measures will be implemented to ensure that personal data benefit from a level of protection essentially equivalent to that afforded within the European Union. 

For more information on transfers of your data, please send a written request to officia@officia.pt.

The Website uses Cookies. For more information, please read our Cookie Policy here. 

Under the applicable data protection legislation, the User has the following rights: 

• Right of Access: the right to obtain confirmation as to whether your personal data is being processed by Officia, as well as the right to access your personal data and certain related information, including the right to obtain a copy of any personal data undergoing processing. 

• Right to Rectification: the right to have Officia rectify inaccurate personal data concerning you, as well as the right to complete your data if it is incomplete; 

• Right to Erasure: the right to request the erasure of your data in certain cases, notably if your personal data is no longer necessary in relation to the purposes for which they were collected or otherwise processed. This right is without prejudice to Officia performing its legal obligations to store personal data; 

• Right to Restriction of Processing: the right to request the restriction of the processing of your data in certain cases, including if the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;  

• Right to Data Portability: the right to receive your personal data provided to Officia, in a structured, commonly used and machine-readable format, and the right to transmit those data to another controller; 

• Right to Object: the right to object allows the User to object to the processing of their data at any time, for reasons related to their particular situation. 

In accordance with the law, the User is also entitled to withdraw their consent to the processing of data for the specified purposes; however, such withdrawal shall not affect the lawfulness of processing carried out up to that date on the basis of consent previously given. 

To exercise any of the aforementioned rights, the User must submit a written request to the following contacts: 

• E-mail: officia@officia.pt

• Address: Rua Dom Luis I, 28, 1200-151 Lisboa, Portugal

Subject to any other administrative or judicial remedy, the User is entitled to lodge a complaint with the appropriate supervisory authority in accordance with the law, if they believe that Officia is processing their data in breach of the applicable legal framework. 

Users may contact Officia regarding all matters relating to the processing of their personal data, as well as the exercise of the rights conferred on them by the applicable laws, as referred to in this Policy, using the following contact details: 

• Telephone: (+351) 21 838 8080

• E-mail: officia@officia.pt

• Address: Rua Dom Luis I, 28, 1200-151 Lisboa, Portugal

Officia reserves the right to amend these terms of personal data processing at any time. Such amendments will be published on the Website and/or communicated to Users via the contact details provided.